Work

Talk to Your Manager

Alexander Street construction will make getting to work and driving around Princeton harder. All of us will need to adopt some flexibility as we and our colleagues juggle such issues as family commitments, meetings, work requirements and campus events. 

Some jobs can accommodate more flexibility, some cannot. The key to finding an acceptable accommodation is to work closely with your manager. The policies, tips and resources presented here are meant to help both you and your manager assess your situation. Not all solutions will work for everyone. Your manager must approve any changes in your schedule or work location.

Flexible Work Arrangements

Managers may permit reasonable adjustments to normal work schedules and locations. Human Resources has policies to help employees and managers explore and discuss their options including:

HR also has a tool to help you document the arrangement.

Signs That Flexible Work Is Working

For employees:

  • You remain connected to colleagues
  • You actively participate in team work efforts
  • You are fully engaged in teleconference meetings

For managers:

  • You are able to gauge performance
  • Expectations are clearly defined and understood
  • Your employee is included in team efforts

Tips for Managers

Managers must be flexible to balance operational needs with helping their employees handle commuting and family commitments. For example, child or elder care facilities may not open early enough for employees to get to work on time.

There is no one answer for everyone. However, we can ask and listen to our employees’ needs rather than have ready answers to give. A little kindness can make the difference.

Meetings

Face-to-face meetings are central to Princeton’s work culture. Alexander Street construction will prevent some colleagues from being in the room. That doesn't mean they have to be left out. Technology can help.

Teleconferencing

The University offers both Zoom and GoToMeeting teleconferencing services at no cost. These self-service desktop and mobile apps offer audio and video conference lines, screen sharing and collaboration tools. You can participate in online meetings from your desk with just a telephone, with your mobile device, laptop or desktop, or in specially configured conference rooms of any size.

Request Zoom and GoToMeeting accounts from this Service Portal article.

Specially Equipped Rooms

A room configured for teleconferencing is a great place to hold in-person meetings when part of a group cannot attend in person. These conference rooms are outfitted for online meetings with such equipment as a monitor, camera, lighting and speakerphone. 

Rooms Ready for Teleconferencing

OIT’s Instructional Support Services has configured some academic spaces for teleconferencing, including these rooms:

  • Frick Chemistry Laboratory - Room B02
  • Jadwin Hall - Room A06
  • Julis Romo Rabinowitz Building - Room A17
  • Louis A. Simpson International Building - Room A71
  • McCormick Hall - Room 101
  • McCosh Hall - Room 50
  • Princeton Neuroscience Institute - Room A32

You can search a database of classrooms by their capabilities on Tiger Space

We will post additional teleconference-ready locations as we learn about them. Have a teleconference-ready room you'd like to list? Let us know about it.

Configure Your Room

Do you need to outfit your conference room for online meetings? Instructional Support Services offers teleconferencing packages for different sized rooms. ISS will meet with you to assess your needs. 

Better Online Meetings

Here’s how to ensure your meetings run smoothly:

  • Practice -- If you and your colleagues are unfamiliar with scheduling, running and participating in an online meeting, try a practice run to iron out the bugs
  • BYOD -- Participants in a meeting room can use their own devices so that remote colleagues feel like they are on equal footing with everyone else
  • Add a teleconference option to every meeting invite -- Use Zoom or GoToMeeting for every meeting in case participants cannot attend at the last minute.
  • Load your presentation into the app -- Presenters, be sure to make all your visual material available to online participants
  • Call in -- Computer audio can be uneven and pick up background noise. Telephones are much better at isolating the speaker. 
  • Speak up -- When using speakerphones, be sure to speak clearly and close to them.
  • Use your camera for a little while -- Not everyone is comfortable being seen on camera. That’s OK. Allow yourself to be visible for introductions and then turn off your camera for the rest of the meeting. 

Can Email Replace Meetings?

No. Email misses the spontaneous interactivity and body language that makes meetings useful. And how about the frustration of trying to catch up on a long email chain of nested messages?

If you can’t plan for an in-person meeting or teleconference, use a chat app instead. They’re great for quick questions and they keep in-boxes clean. The two most popular chat apps among Princeton employees are Jabber (officially supported) and Slack. Both are available as desktop and mobile apps.

Interviewing Planning

Human Resources has recommendations to help alleviate logistical challenges for hiring managers and job candidates during construction.

Hoteling

Do you have meetings on the other side of the construction? If traveling back and forth from your office eats up too much of your day, consider working from a temporary location close to your meeting. The University has a variety of hoteling spaces on campus and in Route 1 offices that can be your temporary office for part of the day.

Public Spaces

We are an open campus and anyone can work in common spaces. Cafes, lounges, libraries, Frist Campus Center and conference rooms can all serve as hoteling spaces. Some may have restrictions (you wouldn't make a phone call in a library, for example), but all non-reserved spaces are open to the University community. Some examples are:

  • Chancellor Green – Rotunda and Café
  • Firestone Library
  • Friend Center Library (and small tables in lower level)
  • Frist Campus Center
  • Lewis Library
  • Frick Atrium
  • Princeton Neuroscience – café space on A-Level
  • Lewis Arts Complex – comfy chairs and tables in Forum
  • EQuad Café
  • JRR Café (20 Washington)
  • 100 Overlook café
  • 701 Carnegie cafe

Reservable Space at 600 Alexander Street

Desks, offices and conference rooms are available at 600 Alexander Street, Suite 3-5. You must reserve space in advance through Event Management System (EMS):

  • Visit https://scheduling.princeton.edu and log in to EMS
  • Click the "Book Now" button next to "Hoteling Spaces"
  • Fill out the date and time of your desired reservation
  • Click the "Search" button under the "Alexander Road, 600" location to see available spaces and a floor plan
  • Select a space by clicking the + button
  • Click the "Next Step" button
  • Fill in the remaining information about your reservation and click the "Create Reservation" button

About 600 Alexander Street:

  • Bring your University ID, this is a keyless lock entry. (There is a keyless lock hotspot at this location to update your ID. You can also visit any other keyless lock hotspot before your reservation.) 
  • Parking is available
  • Exterior building Hours are 7:00 a.m. to 6:00 p.m. Your University ID will not grant you building access when the exterior doors are locked
  • Bring your own computer and cell phone
  • Conference room 301 and room 305 each contain a 55” LCD with Apple TV, Mac Mini, wireless keyboard, mouse and webcam

Hoteling Etiquette

There are limits on hoteling spaces around campus:

  • No squatting -- Hoteling spaces are for a day or less. You cannot create a permanent office space for yourself in another location
  • Clean up -- Be considerate of the next person who will use the space
  • Phone calls and privacy -- Many spaces are public or used for academics. Step away for a phone call, and be sure to keep confidential information away from nearby ears
     

Advertise Your Space

Do you manage an area that can be used for hoteling? Let us know.
 

Help Your Visitors

Visitors to campus will need to know about construction-related delays. Help them by communicating information on this site. We suggest you point them to this site's resources for visitors rather than copying its info because this site will have the most up-to-date information available.